Careers

The ideal candidate will report directly to the Operations Manager and be responsible for managing a range of day to day administrative duties/activities in operations and the allocation of vehicles and staff, while assisting the Operations Team where required. We require a person who can develop positive working relationships, has strong communication skills and excellent time management and organisational skills. Experience in the Liquid Waste Industry will be highly regarded.

This role involves a wide range of varied tasks and is largely autonomous therefore you will need to be able to manage your own time, multitask and make sound business decisions unsupervised. The ideal candidate will be resilient, tenacious and have a strong business acumen.

Key duties include but are not limited to:

• Provide customers service including answering incoming calls and enquiries
• Assist in the management of all day to day operational activities including fleet and driver allocation and rostering ensuring daily plans are delivered and customer service requirements are met
• Responding to reactive works
• Set up and maintain on-call roster
• Process job enquiries, tracking jobs and follow up with clients and individual Sales / Accounts Manager
• Provide general assistance to the Operations Manager in all administrative work
• Prepare reports as required for the Operations Team
• Liaise with Project Managers with regards to site specific assets and equipment
• Schedule programmed works – e.g. Grease traps runs
• Verifying subcontractors’ claims
• Coordinating, reconciling and completing staff timesheets, Job Dockets, EPA Certification numbers, work order numbers, purchase order numbers and permit numbers for invoicing

Skills and Experience:

• Minimum 2 years of administration experience in a similar organisation
• Liquid Waste / Transportation Industry experience is desirable i.e. Operator with a Heavy Rigid Licence
• Ability to work with a variety of individuals / groups and build rapport
• Abillity to work well under pressure
• Strong time management and prioritising skills
• Excellent MS Word, Excel and Outlook skills
• Outstanding customer service and communication skills
• Patient attitude with excellent interpersonal skills and problem-solving abilities
• High concern for quality and order; ability to minimise errors and maintain high standards of work; develop and maintain systems for organising work and information